10 Important Tips When Writing a Post-Interview Follow-up Letter


So you just finished interviewing for a job you applied to; you are excited about the prospect of being hired and you got this “this-is-it” feeling. But then again, there are other applicants who were interviewed and the hiring manager did not mention anything about the next stage of the hiring process, except that you’ll be contacted. So what do you do next?

Before you panic and get flustered, relax, sit down and write a thank-you note. Regardless of the outcome, writing a thank-you note will do wonders for you and will help improve your chance of getting hired. Even if the eventual result is not in your favor, writing the note helps you develop your personality and help you maintain an optimistic frame of mind.


1.Send a thank-you note.

Writing a thank-you note will do wonders for you and will help improve your chance of getting hired. Even if the eventual result is not in your favor, writing the note helps you develop your personality and help you maintain an optimistic frame of mind. Keep it short and highlight parts of the interview that created an impact to you. Send your note within 24 hours after your conversation with the hiring manager. Send it via email as it is the fastest means of communication. You may also choose to send a hand-written note, but make sure that you mail it immediately.


2.Do some information-gathering before you leave

Collect as much calling cards from relevant people before you leave the place of interview. This way, you’ll have names of people that you can contact if needed. You can also personalize your communications by addressing these people by their names.


3.Address the concerns raised during the interview

Send out immediately information or additional requirements requested from you during the interview. Do not wait a long time because this will indicate that you are not really interested with the job.


4.Share your thoughts about your interview experience

Acknowledge parts of the interview that made an impact to you personally and professionally. Reiterate how the interview boosted your belief that you have the right set of qualifications for the job.


5.Recognize the company 

Aside from showing gratitude for the opportunity to be considered for the job, mention your observation about the company and express your excitement about being hired. This will make the employer feel that you are ready to join them and become an asset to the organization.


6.Send out personalized letter to interviewers

If you happen to be interviewed by several persons, take time to write each one a personalized thank-you note and follow-up letter. Point out the highlights of your conversation with each person and, again, emphasize your qualifications based on the conversation that you had.If contacting the interviewers directly is not possible, you can route the message through the agency or recruiter 


7.Clarify other steps of the hiring process

If you missed asking what you should do next during the interview, a follow-up letter will help you get a clearer picture of the next procedure. At times, hiring managers are too busy with their other tasks that they sometimes set aside following up with their interviewees. In this case, be proactive in reaching out to them without being pesky. Politely inquire about the status of your application and ask if there are other requirements you need to submit. Do not forget to mention the name of the person who interviewed you, the date and time of the interview, and the position you applied for. This way, your follow-up letter can be forwarded to the relevant person in case the company has someone assigned to look at correspondences related to the job posting.


8.Keep lines of communication open

Mentioning your contact information in your follow-up letter will make it easier for the hiring manager to keep in touch with you. You surely have included this in your résumé or CV, but make it easier for your future employer (and advantageous for you) by making the information readily available.


9.Grammar and spelling

Like in any professional communications, your follow-up letter must be free of any errors, grammatical or typographical. You are a professional and your communications must always be made in the same manner. Always have someone look at your letter to provide you with a fresh perspective. This is important if you are writing a number of communications as it will help in writing each one uniquely.


10.Be professional at all cost

Not all interviews you go into will end up the way you want it. If there were 10 of you who were interviewed for a single position, you only have a 10% chance of being hired. Your success rate will even be lower if there are more interviewees. If you are not accepted, graciously thank the interviewer or hiring manager for the chance provided to you to present your qualifications. Express the positive effect of the interview experience and keep your doors open for the possibility of working with the company in the future.


(Article contributed by Rico Enginco)

Published by admin at in category Interview with 1 Comments    
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Comment by Jane E.

I wanted to thank you for these great tips! However, I must say that while I agree that it would be good idea to send a thank-you note, I think it\'s best to do it electronically. Sending actual physical mail might give the impression that you are not that familiar with today\'s technology.

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